Official report
Present findings and recommendations through audience-aware writing.
Write for the situation
Audience
a named decision-maker
Purpose
Present findings and recommendations
Register and tone
Measured, clearly organised and evidence-aware
Avoid
Unsupported suggestions or an essay with no report structure
Conventions that help the reader
A title or purpose; headings; findings; conclusions; recommendations linked to findings. These are adaptable guidance: task, audience and purpose decide the choices.
A flexible route through the text
- 1Purpose and scope
- 2Findings
- 3Interpretation
- 4Recommendations
Language to develop
Choose precise verbs and examples. Connect reasons and consequences, qualify claims when necessary and vary sentence forms without forcing unfamiliar language.
Planning question
Which finding leads to this recommendation?
Model extract · Social organization
This original teaching extract shows selected choices. It is shorter than a complete Paper 1 response and is not an IB-marked exemplar.
Report on the proposed peer-mentoring pilot
Purpose
This report considers the student representatives’ plan and identifies conditions for implementation.
Findings
The proposal offers practical help with routines and activities. However, it does not yet explain how mentors will be trained or how students can request a new partner.
Recommendations
The school should appoint an adult coordinator and publish a simple set of boundaries before the pilot begins. A review after four meetings should examine whether participants gained confidence in navigating routines independently.
Read as a writer
Find evidence of the intended reader, purpose and register. Identify a convention that makes the text usable.
Explore the content
Underline an example, reason or practical detail. Explain what it contributes, then develop the next paragraph yourself.
Connect it to each core theme
Identities
You have been asked to evaluate the plans for a multilingual welcome project before a pilot begins.
Write an official report for a named decision-maker. Identify relevant findings, explain one limitation and make recommendations supported by those findings.
Theme connection: how language choices shape belonging.
Planning focus: Which finding leads to this recommendation?
Plan this taskExperiences
You have been asked to evaluate the plans for a student exchange programme before a pilot begins.
Write an official report for a named decision-maker. Identify relevant findings, explain one limitation and make recommendations supported by those findings.
Theme connection: what students gain from an unfamiliar experience.
Planning focus: Which finding leads to this recommendation?
Plan this taskHuman ingenuity
You have been asked to evaluate the plans for an AI-supported language-learning app before a pilot begins.
Write an official report for a named decision-maker. Identify relevant findings, explain one limitation and make recommendations supported by those findings.
Theme connection: how technology helps learners and where its limits lie.
Planning focus: Which finding leads to this recommendation?
Plan this taskSocial organization
You have been asked to evaluate the plans for a school peer-mentoring programme before a pilot begins.
Write an official report for a named decision-maker. Identify relevant findings, explain one limitation and make recommendations supported by those findings.
Theme connection: how a community can support newcomers.
Planning focus: Which finding leads to this recommendation?
Plan this taskSharing the planet
You have been asked to evaluate the plans for a student-led food-waste project before a pilot begins.
Write an official report for a named decision-maker. Identify relevant findings, explain one limitation and make recommendations supported by those findings.
Theme connection: how individuals and institutions can reduce waste.
Planning focus: Which finding leads to this recommendation?
Plan this taskTeach, practise and refine
- Read a real example of this text type and identify its readership and purpose.
- Annotate the model extract, then discuss how a different audience would change its wording.
- Select a theme task. Plan all required actions before writing; develop examples rather than listing them.
- Draft independently, review audience and task coverage, then revise one paragraph.
Teacher language
Which finding leads to this recommendation?
Support without fixing every sentence
Offer an audience–purpose planning grid, a few useful connectors and oral rehearsal. Then remove the paragraph openings and ask for independent wording. Extend by developing an alternative viewpoint or a justified qualification.
Self-check
- Have I addressed every instruction?
- Do the reader, purpose, tone and conventions match?
- Does each main idea have a developed example or explanation?
- Have I checked verb forms, reference, spelling and punctuation?