Apply it to Minutes or meeting record:
How the text works
Purpose, shape and language.
Purpose: Create a reliable record of decisions and actions
Common forms: Team meeting, council, project group
Typical structure: Meeting details → agenda items → decisions → action, owner and date
Language features: Concise past or present forms; action verbs; names; dates; consistent labels
Tone and register: Neutral and concise; avoid unverified interpretation or unnecessary detail.
Teaching guidance
Record decisions and next actions rather than every comment. Check names, owners and dates with participants.
Quick learner checklist
- □ The opening makes the purpose clear: Create a reliable record of decisions and actions.
- □ Each part has a clear place and moves the reader towards the purpose.
- □ The language features, tone and level of formality fit the reader and situation.
- □ I have checked the details, paragraphing and punctuation before sharing.